Event Coordinator

Essential Duties and Job Functions:

• Helps member clients arrange banquets, luncheons, meetings, weddings, dances and other social events; obtains pertinent information needed for guest planning
• Plans/coordinates/advertises all member social events
• Provides guest tours and offers suggestions in efforts to sell the club’s facilities for the occasion being planned
• Works with the Chef to determine selling prices, menus, and other details for catered events; oversees the development of contracts
• Suggests and helps guests plan menus in conjunction with the Chef and/or other culinary personnel
• Coordinates/provide event planning with Department Heads and arranges for printing of menus, procuring of decorations, entertainment, and other special requests, etc.
• Inspects finished arrangements; be present to oversee the actual greeting and serving of guests
• Checks function sheets against actual room set-up; oversees personnel scheduling for special functions and may help supervise service personnel
• Oversees scheduling of food and beverage service employee meetings
• Maintains past and potential client files; schedules calls/visits to assess on-going needs of prospective clients for catering services
• Helps develop catering budgets; reviews financial reports and takes corrective actions as appropriate to help assure that budget goals are met
• Arranges prompt payment for all events
• Critiques functions to determine future needs and to implement necessary changes for increased quality
• Tracks new products and trends in food service and catering applicable to the club